JOBS

Free Arts Day Program Coordinator

About the Free Arts Day Program: Free Arts Days (FAD) are events sponsored by a corporation or individual in which 25 – 100 children ages 6-12 are paired one to one with adult volunteer mentors. Together with their buddies, children create two to four art projects, giving them the opportunity to explore a wide variety of art materials and connect with their buddies. All events include snacks and lunch/dinner.

Job Summary: Free Arts Day Program Coordinator supports the Free Arts Day team by coordinating logistics of the events. Responsibilities include coordinating art materials for programs, supporting communication between sponsors and the Free Arts Day team, and event facilitation. This is a great role for individuals interested in all aspects of nonprofit management by working on a team that focuses on programs and development.

Responsibilities:

Materials

  • Oversee ordering, packing, prepping, and distribution of program supplies.
  • Maintain and reconcile budget reports.
  • Solicit in-kind donations of supplies and source best retailers.
  • Maintain art room organization and inventory. Coordinate art room calendar with other program staff.
  • Manage art room volunteers.

Program Administration & Coordination

  • Oversee maintenance of program calendar, database, payments, and contracts using Google Drive and Salesforce.
  • Communicate with corporate sponsors, including coordinating logistics of each Free Arts Day event.
  • Create year-end sponsor reports and provide grant support.
  • Data entry using SurveyMonkey and Salesforce.

Event Support

  • Facilitate Free Arts Days with the Free Arts Day Program Manager.
  • Lead/co-lead Free Arts Days.

Required Experience & Skills:

  • Youth development experience
  • Experience in event production, or a related industry
  • Customer service experience and great interpersonal skills
  • Meticulous attention to detail
  • Excellent time-management, organizational, and multi-tasking skills
  • Strong oral and written communication
  • Database experience
  • Collaborative spirit
  • Enthusiasm for Free Arts’ mission
  • Ability to: lift bins up to 50 pounds, be on your feet for 4-6 hours a day, bend down to pick up objects, and move swiftly around gyms and classrooms throughout events
  • Applicants must be 18 years & over to apply

Preferred Experience & Skills

  • Proficiency in Google, Salesforce, and Adobe.
  • Strong sense of initiative and “hustle”
  • Public speaking experience
  • Proficiency in Spanish

Reports to: Free Arts Day Program Manager

Hours: Full-time; occasional weekend and nights. Typically 1-2 Saturdays a month and select weekday evenings (flex time offered accordingly).

Benefits: Vacation, Personal/Sick Days, Health Insurance, Professional Development

Salary: $37,000-$40,000

Priority Application Deadline: Friday, August 31.

To Apply: Email a cover letter and resume to jobs@freeartsnyc.org with the subject line “Free Arts Day Program Coordinator”

Free Arts NYC is an Equal Opportunity Employer, committed to seeking a diverse staff with respect to gender, age, race, ethnicity, national origin, class, educational background, religion, sexual orientation, and physical ability. All applicants are welcome.


INTERNSHIPS

Free Arts provides unpaid internship opportunities year round.

To apply:

  • Complete the intern application via this link.
  • Email a current resume and a cover letter indicating which internship you are applying for, why you think you would be a good match for the role, and what you would like to learn during your internship to Adelina, Operations Associate at internships@freeartsnyc.org.
  • Secure two references. Please share this link with your references and let them know which internship you are applying for.

Development Intern

The Development Intern will work closely with the Senior Development Manager, who is responsible for securing funding for our Free Arts Day Program which primarily comes from corporations ($600,000 annually). This is a terrific opportunity for someone interested in corporate social responsibility, nonprofit fundraising, and corporate/nonprofit partnerships. The candidate will gain a solid overview of how a nonprofit identifies, cultivates, and partners with corporate sponsors, and how the program and fundraising side of a nonprofit work in partnership. Hours are flexible, with a minimum requirement of 15 hours a week.

Responsibilities will include:

  • Conduct research to identify new leads for corporate sponsors.
  • Identify additional opportunities with current corporate sponsors including:  volunteer paid time off, matching gifts, and skills-based volunteering
  • Maintain current database of NYC organizations that connect corporations with non-profits and assure Free Arts information is accurate
  • Follow up with cold leads
  • Clean, update and maintain corporate data in Salesforce
  • Work with Development Team to create additional ways to thank and acknowledge corporate supporters.
  • Support Free Arts Day Corporate Volunteer Events and volunteer fairs

Qualifications:

  • Detail oriented and highly organized
  • Willing to do thorough research and dig deep
  • Comfortable talking to corporate sponsors on the phone and in person
  • Proactive and takes initiative
  • A quick learner at computer skills – Salesforce experience preferred.

Free Arts Day Intern

The Free Arts Day intern will join a team of 3 full-time staff on the Free Arts Day team. Free Arts Days are one time events sponsored by a corporation, group or individual. At the events, elementary-aged youth are paired 1:1 with adult volunteers. Together they engage in a day of art-making and “mini-mentoring.” Free Arts Days give youth the opportunity to explore a variety of art materials with the individual support of a caring adult. Free Arts runs 70+ Free Arts Days each year, serving 2,000 youth annually.

This is a great opportunity to assist with all aspects of program coordination as well as get first-hand front line experience. The intern will assist the staff with program coordination, on-site event support, materials preparation, and data management. Hours are flexible, with a minimum of 15-20 hours a week.

Responsibilities will include:

  • Support research and project development for upcoming curriculums.
  • Data entry and reporting.
  • Support preparation and packing of art supplies for Free Arts Days.
  • Lead project tables and activities
  • Interact with Free Arts stakeholders, including corporate sponsors, youth, community partners, and volunteers.

Qualifications:

Free Arts accepts college, graduate, and non-student applicants over the age of 18. Applicants pursuing degrees in Studio or Fine Arts, Arts Education, Education, Museum Studies, Youth Development, or other related fields are encouraged to apply. Ability to: be on your feet for 4-6 hours, bend down to pick up objects, and move swiftly around gyms and classrooms throughout events

Program & Operations Intern

The Program and Operations Intern will work closely with the Program and Operations Coordinator being exposed to multiple aspects of a small non-profit organization. Hours are flexible with a minimum of 10 hours a week required.

Responsibilities will include:

  • Data entry and reporting through Google Drive, Algorhythm and Survey Monkey.
  • Digitize and archive files
  • Analyze data collected and make recommendations on improving data collection
  • Track and update office inventory
  • Support Teen Arts Program recruitment with ongoing research, mentor and teen phone calls and administrative support
  • Support onsite at events/programs as needed. Additional duties as needed.

Qualifications:

  • High school diploma or GED equivalent, required
    Full-time college student
    Proficiency in Google Drive, MS Office (Excel, PowerPoint, Word) required
    High-level organizational skills, and the ability to work with a sense of urgency and manage multiple projects/tasks
  • A leadership/management role in campus or related extracurricular activities desirable
  • Ability to maintain confidentiality is a must

 

Social Media & Communications Intern

The Social Media & Communications Intern will work closely with the Program & Communications Manager to develop and implement strategies and content to better promote Free Arts NYC programs and events via multiple social media platforms. Priority will be to improve the quality and variety of content, ensuring the full programming and activities of Free Arts NYC are adequately represented. Hours are flexible, with a minimum requirement of 10 hours per week, including some evenings and weekends as needed.

Responsibilities will include:

  • Assist in creating platform-specific engaging content including text and images
  • Upload content
  • Monitor analytics and report on activity
  • Attend Free Arts NYC events to ensure documentation and good photos, including Free Arts Days, Teen Studio Visits & Workshops, and special events (some weekend and evening)
  • Create social media content (primarily for Instagram and Facebook), including “stockpiling” posts for future use
  • Assist in the development of a comprehensive social media calendar
  • Organize, edit and archive existing photo library
  • Research: relevant articles to share, social media practices of comparable organizations, hashtag optimization

Qualifications:

  • Digital savvy with social media platforms
  • Knowledge and understanding of social media best practices
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Ability to work in a face paced environment with a small staff
  • Experience with Photoshop and/or InDesign
  • Photography and video experience preferred

In your cover letter, please mention three of favorite organizational or corporate Instagram accounts and why you think they are great.

Special Events Intern

The Special Events intern will support the Events Manager with the planning and execution of Free Arts NYC’s annual events to promote community engagement and outreach, (Kidsfest, Annual Art Auction, Junior Board Auction and TOAF). This is an opportunity to work comprehensively in support of creative design, planning, and administration. This is an ideal role for an interdisciplinary, creative and curious thinker to learn the ins and outs of event planning.

This internship is ideally suited to candidates with an interest in both the practical and creative aspects of event planning: brainstorming, prop design, research, project/time management, and marketing are skills that will be. Knowledge of nonprofits, art, and google sheets is a plus! Hours are flexible, with a minimum requirement of 15 hours a week.

Responsibilities will include:

  • Research and outreach for event partners and sponsors opportunities
  • Assist with writing press releases, artist bios, marketing pitches and other copy
  • Creating props for the event decor
  • Support social media efforts via Instagram–includes compiling a social media list for all artists, sponsors, committee members and celebrity/VIPs
  • Support Special Event Manager with administrative duties when needed including data entry, mailings, phone calls, RSVP’s
  • Help with setup and takedown of events and, best of all, enjoy the events!

Qualifications:

  • Excellent communication skills
  • Meticulous attention to detail
  • Ability to multi-task in a fast-paced environment
  • Willingness to learn
  • Previous event planning experience is a plus but not required.