JOBS

Salesforce Associate

Free Arts NYC provides underserved children with a unique combination of educational arts and mentoring programs to help them foster the self-confidence and resiliency needed to realize their full potential.  Free Arts NYC has served more than 30,000 children and families since 1997. 

Brief ​Summary ​of ​Role:

The Salesforce Associate will be the liaison between the external vendor and Free Arts staff during the conversion from E-Tapestry to Salesforce during the first 3 months and then take over the day to maintenance of the database.

Responsibilities:

  • Responsible for overseeing the transition from E-Tapestry to Salesforce
  • Clean-up records in Salesforce and E-Tapestry before conversion
  • Transfer data related to online donations sourced from various platforms into Salesforce
  • Liaise with key staff members and external vendor overseeing the conversion from E-Tapestry to Salesforce and provide input in the development of user requirements and support during transformation
  • Coordinate Salesforce training for all teams and provide support when required
  • Support the organization’s use of Salesforce running reports and queries (weekly,monthly, yearly)
  • Various administrative, organizational and analytical tasks as required
  • Responsible for extensive data entry and reporting for both the Development and Program Teams, including in-kind specifics, give/get reports, volunteer reporting, activity reports, event lists, mailing lists, program evaluations, thank you letters, etc.

Education ​and ​Required ​Experience:

  • Bachelor’s Degree preferred (current undergraduates considered)
  • Strong working knowledge of Salesforce
  • Experience with industry-specific CRM and fundraising platforms (e.g., Banner, Razor’s Edge, Team Approach, Donor Direct, Luminate, eTapestry, etc.) preferred
  • One or more current Salesforce certifications desirable
  • Project management experience
  • Strong administrative skills with proficiency in Microsoft Office and Google Suite
  • Minimum of one year of professional experience
  • Team player with ability to multi-task

Reports To: Executive Director

Hours: 30 hours per week

Salary: Commensurate with experience

Start Date: January 3, 2018

How ​to ​Apply:
Please email a resume and cover letter (in word or pdf) including salary requirements and where you learned about the position to:  Michelle Foley, Director of Finance & Operations, at jobs@freeartsnyc.org, subject line ”Last name, first name-Salesforce Associate position”. Please apply by December 18th  for priority consideration.  No phone calls.

Free Arts NYC is an Equal Opportunity Employer, committed to seeking a diverse staff with respect to gender, age, race, ethnicity, national origin, class, educational background, religion, sexual orientation, and physical ability. All applicants are welcome.

 

Manager of Special Events

Job Summary

The Manager of Special Events manages all stages of Free Arts Events including: revenue and expenses, outreach, preparation and planning, development, production and management with sponsors and partners.  This role is assigned to oversee specific fundraising initiatives, including Kidsfest, the Junior Board Art Auctions, Art Fairs, Third Party Events and our Annual Art Auction. The Manager of Special Events supervises Special Events interns, and reports to the Director of Development and Communication.

Responsibilities

Event Planning and Implementation

  • Plan and oversee existing events and fundraising programs for the organization
  • Work with Art Advisor in the planning and implementing of Free Arts NYC’s Annual Art Auction
  • Coordinate and oversee logistics for events: including catering, décor, marketing and communications
  • Secure volunteers and additional support at all events as needed.
  • Manage Revenue and Expenses for all events
  • Analyze effectiveness of events with staff and Director of Development and Communication.

Event Outreach & Communications

  • Secure event sponsorship, cash and in-kind.
  • Develop and maintain sponsor and art world relationships
  • Ensure the strategic integration of marketing/branding activities into every event for Free Arts NYC and sponsors
  • Research opportunities and develop strategies to cultivate new relationships, events and partnerships that result in increased revenue and publicity.
  • Identify and secure sponsors for all events.
  • Write communications for all event committees, supporters and attendees.

General Administration and Tracking

  • Manage art tracking system
  • Maintain a current detailed calendar of all relevant events in NYC internally and externally
  • Manage communication and tracking of all event outreach, in database.
  • Hire and oversee Special Events interns
  • Oversee Special Events freelancers as needed

Public Relations and Marketing

  • Assist writing of press releases, pitch documents and sponsorship proposals
  • Coordinate Special Events social media posts, marketing and website content

REQUIRED: Bachelor’s Degree in Arts/Non-Profit Management, Event Planning or a related field.  1-3 years relevant experience in special events assistance in the arts, fashion or business communities.  Marketing and public relations skills.  Demonstrated ability to work with very high profile, high net-worth individuals.  Team-oriented and flexible.  Outstanding organizational capabilities and creative written and oral communication skills.  Creativity, innovation, self-motivation and an ability to multi-task and organize priorities.  Able to work multiple evenings and weekends (flex hours will be arranged accordingly).  Proficient in Microsoft Word, Excel, GoogleDrive; Outlook; experience working with databases.

IDEAL CHARACTERISTICS: Genuine enthusiasm for Free Arts NYC’s mission. Energetic and engaging. Comfortable working in fast-paced environment. Knowledge of the NYC art and fashion community.  

Reports to: Director of Development and Communication

Hours: Full-time. Must be available multiple nights and weekends throughout the year.

Benefits: Vacation, Health Insurance, Professional Development

Start Date: January 3, 2018

Salary: Commensurate with experience.

How ​to ​Apply:
Please email a resume and cover letter (in word or pdf) including salary requirements and where you learned about the position to:  Blythe Hamer, Director of Development and Communication, at jobs@freeartsnyc.org, subject line ”Last name, first name-Special Events Manager position”. Please apply by December 21st for priority consideration.  No phone calls.

Free Arts NYC is an Equal Opportunity Employer, committed to seeking a diverse staff with respect to gender, age, race, ethnicity, national origin, class, educational background, religion, sexual orientation, and physical ability. All applicants are welcome.


INTERNSHIPS

Free Arts provides unpaid internship opportunities year round.

WHAT FREE ARTS INTERNS CAN EXPECT

  • A well-rounded experience that includes time in the office and at programs
  • Direct training, support, and supervision.
    • Clear work plan with a variety of projects that provide a full view of the organization
    • Weekly meetings with your supervisor
    • Professional Development opportunities including 2-3 structured opportunities to meet with staff to discuss career paths.
    • A team-oriented, passionate work environment
  • Opportunity to build your resume and skills in non-profit management and development
  • First-hand knowledge of the ways in which access to the arts can empower underserved youth and communities

WHAT FREE ARTS EXPECTS FROM INTERNS

  • A commitment and passion for our mission
  • minimum of 10-25 hours of your time each week (depending on your schedule) for 8-12 weeks
  • Attention to detail, willingness to learn, and work collaboratively

All internship positions are unpaid, but we are happy to work with students earning credit. Free Arts accepts applications from non-students over the age of 18, undergraduate, and graduate students.

To apply:

  • Complete the intern application via this link.
  • Email a current resume and a cover letter indicating which internship you are applying for, why you think you would be a good match for the role, and what you would like to learn during your internship, to Adelina, Operations Associate at internships@freeartsnyc.org.
  • Secure two references. Please share this link with your references and let them know which internship you are applying for.

INTERNSHIPS AVAILABLE

FAD Data Intern

Free Arts Days are a unique volunteer opportunity that pairs underserved elementary-aged kids 1 on 1 with volunteers for an afternoon of “mini-mentoring.” While working together to create art projects based on the day’s theme, participants are able to create meaningful connections with someone they might not otherwise meet.

At a Free Arts Day, our youth have the opportunity to develop their creativity and communication skills with a caring adult and to explore a variety of art materials and techniques. As part of the Free Arts Day Program team, the intern will assist the program staff with all aspects of program management, with a focus on Data & Analysis.

Responsibilities will include:

  • Manage data entry of volunteer and student surveys
  • Input and track student data
  • Analyze data collected and make recommendations on improving data collection
  • Staff Free Arts Days with the team when schedule permits
  • Lead art activities or groups of volunteers during Free Arts Day events

Hours: 15-20 hours/week

Skills/Qualifications:

Free Arts accepts college, graduate, and non-student applicants over the age of 18. Applicants pursuing degrees in Studio or Fine Arts, Arts Education, Education, Museum Studies, Youth Development, or other related fields are encouraged to apply.


FAD Materials Intern

Free Arts Days are a unique volunteer opportunity that pairs underserved elementary-aged kids 1 on 1 with volunteers for an afternoon of “mini-mentoring.” While working together to create art projects based on the day’s theme, participants are able to create meaningful connections with someone they might not otherwise meet.

At a Free Arts Day, our youth have the opportunity to develop their creativity and communication skills with a caring adult and to explore a variety of art materials and techniques. As part of the Free Arts Day Program team, the intern will assist the program staff with all aspects of program management, with a focus on Materials.

Responsibilities will include:

  • Support research for curriculum themes and art projects
  • Support ordering, prepping, and packing art supplies
  • Maintain inventory in our on-site Art Room
  • Create sample art projects
  • Staff Free Arts Days with the team when schedule permits
  • Lead art activities or groups of volunteers during Free Arts Day events

Hours: 15-20 hours/week

Skills/Qualifications:

Free Arts accepts college, graduate, and non-student applicants over the age of 18. Applicants pursuing degrees in Studio or Fine Arts, Arts Education, Education, Museum Studies, Youth Development, or other related fields are encouraged to apply.


Corporate Intern

The Corporate Programs Intern will work closely with the Manager of Corporate Programming, who is responsible for finding all Free Arts Day (FAD) corporate sponsors (see above for description of the FAD program). The Intern will conduct research, contribute to ongoing Salesforce database improvement, assist with program strategy, and support FAD corporate events. The Corporate Programs Intern will gain a solid overview of how a nonprofit identifies, cultivates, and partners with corporate sponsors, and how the program and fundraising side of a nonprofit work in partnership. This is a terrific opportunity for a student interested in corporate social responsibility, nonprofit fundraising, and corporate/nonprofit partnerships.

Responsibilities will include:

  • Corporate Sponsor Research (research leads; conduct outreach to existing sponsors on their volunteer paid time off and matching contributions policies; research why past sponsors have not returned; follow up on cold leads from past FADs and Art Parties; research organizations that connect NYC corporations to nonprofits and make sure they have up to date information of Free Arts).
  • Salesforce Data Support (including: clean up corporate sponsor data, ensure that all Salesforce Accounts have main contacts listed, addresses, and follow up tasks/next steps; link all FAD Sponsors to their appropriate Accounts; assist with volunteer and children’s surveys data entry and analysis).
  • Strategy: Envision a way for us to thank and acknowledge our corporate partners mid year.
  • Support Free Arts Day Corporate Volunteer Events and volunteer fairs

Skills/Qualifications:

  • Detail oriented and highly organized
  • Willing to do thorough research and dig deep
  • Comfortable talking to corporate sponsors on the phone and in person
  • Proactive and takes initiative
  • A quick learner at computer skills – we’ll be using databases (eTapestry, Salesforce) and Google Drive throughout the summer

Social Media Internship

The Social Media Intern can expect to assist the Program and Development teams on a variety of projects including online content and social media presence. Interns will gain valuable experience taking full responsibility of important projects, initiatives, and content creation for Free Arts NYC various social media channels.

Responsibilities include:

  • Collect content from staff, facilitators, and volunteers
  • Compose Free Arts social media posts and calendar
  • Use social media analytics tools to discover which Free Arts social media content is the most and least engaging on each platform
  • Research nonprofit social media best practices and successful fundraising campaigns where social media played a role in their success
  • Identify and analyze profiles of our most influential followers
  • Create suggestions and ideas about how Free Arts NYC can improve its social media presence and campaigns in the future

Hours: 15-20 hours/week preferred

Skills/Qualifications:

Strong understanding of Marketing and Communications, and how social media functions from both a user and a business point of view. A major in Marketing, Communications, Public Relations, or a related field is preferred. Knowledge of Hootsuite, WordPress, and/or Adobe Creative Suite is not necessary, but strongly preferred.


Human Resources Intern

Free Arts NYC is looking for a Human Resources Intern to participate in a part-time
Fall/Winter internship designed to provide a strong knowledge of our business and the non-profit sector. HR Interns will spend the duration of their internship working within the Finance and Operations Team. The goal is to expose the HR Intern to different areas of our business each time he or she is able to work in an extended internship capacity. The Intern experience combines hands-on training with the opportunity to meet and gain exposure to our sector. Hours are flexible and Free Arts NYC is a relaxed work environment.

Skills/Qualifications:

High school diploma or GED equivalent, required
• Full-time college student (or enrolled to begin as a Freshman)
• A business or otherwise related academic major is preferred
• Proficiency in MS Office (Excel, PowerPoint, Word) required
• High level organizational skills, and the ability to work with a sense of urgency and
manage multiple projects/tasks at once preferred
• Prior experience in human resources including: benefits, compensation, recruiting,
talent acquisition and retention, training and development, orientation/onboarding,
safety desirable
• A leadership/management role in campus or related extracurricular activities desirable
• Ability to maintain confidentiality is a must


Development Intern

Free Arts NYC empowers underserved youth through art and mentoring programs to develop their creativity, confidence and skills to succeed. Programs take place in shelters, group homes, public and charter schools and other agencies throughout Manhattan, Brooklyn, and the Bronx.

The Development Team manages all fundraising initiatives including special events, individual and corporate donor campaigns, and grants in support of our arts-mentoring programs. The Development intern will work closely with the Membership and Engagement Manager  to identify donor prospects including corporations, foundations, and government funding, and assist in fundraising efforts through written solicitations, grant compliance, community outreach, and special events.

Skills/Qualifications:

No fundraising experience is necessary, but knowledge of non-profits would be helpful. Experience with database, internet-based research and organizational skills are considered a plus.  Free Arts accepts undergraduate and graduate level applicant.

  • Formal education in related field (marketing, communications, journalism, art history or related experience).
  • Excellent computer skills.
  • Ability to conduct online research.
  • Excellent communication skills, especially creative and engaging writing.
  • Strong organizational skills, attention to detail and accuracy.
  • Ability to work well with others as well as on an independent basis.

Hours: The ideal candidate will be available at least 16 hrs/week, TBD based on your schedule